Privacy Policy

This Privacy Statement sets forth the practices of Great Minds in STEM ™ (GMiS) regarding the collection and use of information relating to the GMiS Website and other activities of GMiS.

This Privacy Policy explains what information of yours will be collected by GMiS when you use greatmindsinstem.org and its affiliate mentornet.org, how the information will be used, and how you can control the collection, correction and/or deletion of information. We will not use or share your information with anyone except as described in this Privacy Policy.

GMiS created its policy with a fundamental respect for the rights to privacy of our clients – students, teachers, faculty, administrators and professionals - and visitors.

The GMiS Website is accessible by all who visit the Website. Some GMiS Website content may be accessed only by GMiS staff, consultants, committees or board members.

Information Collection and Use
GMiS collects two basic types of information – personal information and anonymous information – and we may use personal and anonymous information to create a third type of information, aggregate information.

When registering for our events (HENAAC Conference, July Summit, Viva Technology), completing a HENAAC Scholarship application or HENAAC Travel Grant, submitting a HENAAC Award Nomination, completing a MentorNet profile, signing up for certain services (such as newsletter subscriptions or access to GMiS educational resources), interacting with social media platforms, visitor information, including but not limited to the following, may be collected:

  • Contact information (i.e. name, e-mail address, mailing address, phone number, username and password);
  • Demographic information (i.e. DOB, gender, race/ethnicity, citizenship, educational background, career status, job title, and/or company information);
  • Transaction information (i.e. account name, number and expiration date) which is used for billing purposes only, and is not otherwise shared, except with a reputable third party processing vendor when you purchase a product or service from us or make a donation, whether on our site, applications, or through our third-party vendors.
  • Information you provide in public forums on our sites and applications
  • Information you provide when you use our sites and applications, our applications on third-party sites or platforms such as social networking sites, or link your profile on a third-party site
  • Location information when you visit our site or use our applications, including location information either provided by a mobile device interacting with one of our sites or applications (including through beacon technologies), or associated with your IP address, where we are permitted by law to process this information
  • Usage, viewing and technical data, including your device identifier or IP address, when you visit our site, use our applications on third-party sites or platforms or open emails we send.

GMiS collects information you provide to the organization when you request products, services or information from GMiS, register with GMiS, participate in public forums or other activities on our site and applications, respond to customer surveys, or otherwise interact with GMiS using one or more devices. Please keep in mind that when you provide information to GMiS on a third-party site or platform, the information you provide may be separately collected by the third-party site or platform. The information GMiS collects is covered by this privacy policy and the information the third-party site or platform collects is subject to the third-party site or platform’s privacy practices. Privacy choices you have made on the third-party site or platform will not apply to GMiS’ use of the information collected directly through GMiS’ applications.

If you submit a HENAAC Scholarship, HENAAC Travel Grant or HENAAC Award Nomination, you are asked for identifiable personal information. This information is disclosed to outside parties, i.e. HENAAC Scholarship and HENAAC Award Nomination Review Committees - for the sole purpose of selecting awardees.

From time to time, we may invite you to provide information via surveys. Participation in these surveys is completely voluntary. Therefore, you have a choice whether to disclose requested contact information (such as name and mailing address) and demographic information (such as zip code or job title). In addition to other uses set forth in this policy, contact information collected in connection with surveys may be shared with sponsors of such surveys. Under some circumstances, we may retain e-mails and other information sent to us for our internal administrative purposes, and to help us better serve our clients.

Automatically Collected Data - Cookies
Web servers automatically collect information about visitors, and ours does as well. This information includes the date, time, and navigation history of the session, as well as your browser type, and IP address. This information does not contain anything that can identify you personally. Automatically collected data may be used to deliver content specific to your interests and to honor your preferences. We use "cookies," (a “cookie” is a piece of data stored on the user's hard drive containing information about the user). Cookies make it possible for us to reduce the number of times you are required to login or to tailor the Web site to fit your interests. Most Internet browsers allow you to erase cookies from your computer hard drive, block cookies, or receive a warning before a cookie is stored. You can reset your web browser to refuse all cookies or to indicate when a cookie is being sent. However, some features of the Service may not function properly if the ability to accept cookies is disabled. Please refer to the instructions or help screen of your browser to learn how it handles cookies.

Some of our business affiliates may use cookies on our sites in ads or promotions. We have no access to or control over these business affiliates' cookies, so we urge you to read their privacy policies for information.

Information About You That May Be Stored In Our Database We may check the information you have provided against any information we have about you in our database. We do this to ensure that we maintain the most current and accurate information about you as a visitor to our website.

Our database may contain such information as your name, title, affiliation, college, classification, industry classification, address, phone number and e-mail address, if you provide them. We may also collect additional information about you including but not limited to: site registration, login IDs and your participation with GMiS.

Information About You That May Be Stored In Our Database We may check the information you have provided against any information we have about you in our database. We do this to ensure that we maintain the most current and accurate information about you as a visitor to our website.

Our database may contain such information as your name, title, affiliation, college, classification, industry classification, address, phone number and e-mail address, if you provide them. We may also collect additional information about you including but not limited to: site registration, login IDs and your participation with GMiS.

How We Use Information
Automatically collected data such as cookies and log files help us understand the interests of our visitors in order to enhance their experience on our site. We also use this information for our internal security audit log, trend analysis and system administration, and to gather broad demographic information about our user base.

We may use information you have provided to process transactions you request. We may also use this information to inform you of upcoming events that may be of interest to you, based on your participation in GMiS activities or interests in programs you have indicated. You may choose not to receive these communications.

We may combine demographic information you have supplied with site usage data to produce general profiles, in aggregate, that cannot identify you personally. We use aggregate demographic information about our visitors to improve our service, for marketing purposes and/or industry reporting purposes.

Shared Data
GMiS employs persons and entities to perform functions on our behalf, such as sending mail and email, processing credit card payments, processing event registration, or helping with the maintenance or set-up of our servers or computers, providing online analytics or assessing website effectiveness. Such persons or entities may have access to your personally identifiable information only if, and as needed, to perform their functions, but are contractually prohibited from using such information for any other purposes. These third parties are not allowed to use information about you except for the purpose of providing these services.

We may share aggregated information that does not identify you personally, with our advertisers, exhibitors and organization affiliates. GMiS may share information about its scholarship recipients, award nominees, winners and honorees, and role models with organization affiliates.

Security
GMiS uses commercially reasonable physical, managerial, and technical safeguards to preserve the integrity and security of your personal information. We cannot, however, ensure or warrant the security of any information you transmit to GMiS and you do so at your own risk. Once we receive your transmission of information, GMiS makes commercially reasonable efforts to ensure the security of our systems. However, please note that this is not a guarantee that such information may not be accessed, disclosed, altered, or destroyed by breach of any of our physical, technical, or managerial safeguards.

Links to Other Web Sites
The GMiS Website contains links to or from other sites. Please be aware that GMiS cannot be responsible for the privacy practices of other sites. Your browsing and interaction on any other Website, including those that have a link on our Website, is subject to that Website's own rules and policies. We urge you to read the privacy statements of Websites that collect personally identifiable information.

Children’s Privacy
Protecting the privacy of young children is especially important. For that reason, GMiS does not knowingly collect or solicit personal information from anyone under the age of 13 or knowingly allow such persons to register. If you are under 13, please do not send any information about yourself to us, including your name, address, telephone number, or email address. No one under age 13 is allowed to provide any personal information to or on GMiS. In the event that we learn that we have collected personal information from a child under age 13 without verification of parental consent, we will delete that information as quickly as possible. If you believe that we might have any information from or about a child under 13, please contact us at info@greatmindsinstem.org.

Preferences, Permission, Opt-out
If you wish to be excluded from marketing by GMiS via mail, e-mail, phone and/or fax, please contact us at info@greatmindsinstem.org.

Updates to this Privacy Statement
GMiS may, at its sole discretion, update this statement, at any time, by posting the amended statement on the Website, and it shall be effective upon posting. By using GMiS’ sites, you expressly consent to the use and disclosure of information as described in this Privacy Policy. Your continued use of the sites after the posting of the change notice to the Privacy Policy will be deemed to be your agreement to the changed terms.

Contact, Questions, Comments, Complaints
f you have questions, comments, or complaints regarding this Website or its privacy policy practices, please contact us at info@greatmindsinstem.org..

UPDATES
April 12, 2017 – New Privacy Policy