Scholarship FAQ - SUBMISSION PROCESS

What is the application deadline?

The online application closes at 11:59 PM PST, on April 1. All materials must be submitted by this deadline.

How do I submit my scholarship application?

You must apply online through the GMiS Scholars Portal. Additional documents: essay, letters of recommendation, resume and official transcripts must be uploaded online. Paper copies of application materials are not accepted.

Do all documents have to be submitted at the same time?

No. Applicants will be required to establish a login ID and password, which will enable them to return and complete their application and upload their documents at a later time. However, it is STRONGLY recommended that you have all your documents ready to upload before you begin the application process.

What if I started an application and closed the browser or exited without submitting, is my application saved?

Yes.  If you closed your browser before submitting your application, the content is saved. You will need to login to the portal and continue your application.

If I upload the transcript, is it still considered official?

Yes. If your school/university provides you a sealed envelope with your transcript, for our purposes, you may open the transcript, scan and upload with your application. Scanned transcripts must be legible and uploaded as a PDF not as a photo. 

So long as the uploaded transcript contains the university or high school seal or registrar office signature, the transcript is considered official. Transcripts that contain the words “Unofficial” or documents that are a menu of course listings, or in any way altered, are unacceptable.

What if I have more than one transcript to upload?

You must scan all the transcripts into one document and then upload that single document.  Scanned transcripts must be legible and uploaded as a PDF not as a photo. 

What if my high school/college/university will not issue the official transcripts to me directly?

If the institution will not release the transcripts directly to you, there are several options: 1) They may email directly or use a clearinghouse to email the transcript to scholars@greatmindsinste.org.  2) They may mail the transcript via mail. The transcripts should be sent to: Great Minds in STEM, ATTN: GMiS Scholars Program,  2465 Whittier Blvd, Suite 202, Montebello, CA 90640. The transcripts must be postmarked by April 1.

My college/university uses an online clearinghouse to send transcripts, is that sufficient?

Yes. Please notify the institution to send the e-transcripts to Dr. Gary Cruz at scholars@greatmindsinstem.org.

My peer or faculty prefers to email the letter directly to Great Minds in STEM™. Is this permissible?

Yes. Please notify the recommender to send the letter to Dr. Gary Cruz at scholars@greatmindsinstem.org. Letters must be sent as a pdf and must be signed by the recommender.